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Enrollment Summary

Overview

The Enrollment Summary is a roll-up of your district's or school's enrollments for a single year and nine-week period. Instead of scanning individual records, you see enrollments grouped together so you can confirm coverage at a glance and catch gaps before they affect attribution.

Its most useful job is flagging missing course codes: the summary compares the course codes you actually have enrollments for against the codes Equity Analytics expects, and lists any that are absent. A missing code usually means a file did not include a course your district teaches, which is the kind of gap that quietly drops students out of a report.

Where It Lives

  • The Enrollment Summary tile on your district page opens the district-wide summary.
  • The same view is available on a school page, scoped to that school's enrollments.
  • The summary can be filtered by year, nine-week period, subject, and teacher type.

The district and school views show the same information; the school view simply narrows it to one school.

How To Use It

  1. Open the Enrollment Summary from your district or school page.
  2. Pick the year and nine-week period you want to review.
  3. Narrow further by subject or teacher type if you are checking a specific area.
  4. Review the grouped enrollments for coverage, and read the missing course codes list to see what is absent.
  5. If a code you expect is missing, check that the enrollment file for that course was uploaded for the selected period.

What Data Feeds It

The summary is built entirely from your uploaded enrollment data:

  • Enrollments come in through your SIS imports and link each student to a teacher, school, and course.
  • The expected course codes come from your district's configured course list.
  • The summary reads the enrollments for the selected year and period, groups them, and compares their course codes against the expected list.

Because it reads live enrollment data, the summary updates as new enrollment files process.

Common Questions

  • Why is a course code listed as missing? Equity Analytics expected enrollments for that code in the selected period and found none. The usual cause is a file that did not include that course.
  • The district and school numbers differ. Why? The school view is scoped to a single school, so it only counts that school's enrollments.
  • I changed the period and the missing list changed. Expected coverage is evaluated per period, so switching nine-week periods can change which codes appear missing.

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