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Uploading Your SIS Data (Manual Upload)

The File Uploader allows you to manually import Student Information System (SIS) data (for example, from SAM7 or PowerSchool) into Equity Analytics. This method is ideal for district onboarding, bulk reorgs, or nightly SIS syncs.

For details on the exact file structure required, see the SIS Data Format page. Adding just one or two district admins, district users, or school users? The UI invite flow is the lighter-weight alternative. Teacher add/remove always goes through CSV.

Manual uploads process automatically. It may take a few minutes for your data to be processed.

Accessing the File Uploader

You can access the File Uploader from anywhere in Equity Analytics by using the User Menu:

  1. Click the File Upload icon in the navbar.
  2. Select Student Information System from the dropdown menu.

User Menu showing File Upload option

Upload Requirements

Before uploading, make sure your files meet the following:

  • Accepted File Type: .csv
  • Maximum File Size: 10 MB
  • Allowed File Names:
    • district_admin_users.csv
    • district_users.csv
    • enrolments.csv
    • fay_students.csv
    • schedules.csv
    • school_users.csv
    • schools.csv
    • students.csv
    • teacher_users.csv
    • teachers.csv

File names must exactly match the allowed list above. If the file name is different the system will reject the upload.

Step-by-Step: Manual SIS Data Upload

  1. Open the File Uploader
    Navigate to the file uploader screen using the method above.

  2. Select or Drag Your Files

    • Click Upload files to browse for files on your computer.
    • Or, drag and drop your .csv files into the upload area.

  3. Verify File Names and Sizes
    Ensure each file:

    • Matches one of the allowed file names.
    • Is 10 MB or smaller.

  4. Repeat for All Required Files
    You can upload multiple files before finishing.

  5. Click Finish
    This step saves your uploads to the system.

  6. Receive Confirmation Email
    Once your upload is complete, you’ll receive an email confirming that your SIS data has been successfully submitted for processing.

The confirmation email is sent to the user who performed the upload. You’ll receive an email after uploading that includes your name, district, data type, and the exact upload time.

  1. Receive Import Report Email
    Only the import(s) for the file(s) you uploaded are run, not the full nightly sync. When processing finishes you’ll receive a second email reporting whether the import succeeded or failed, and listing which files were imported and which were not recognized.

Troubleshooting

  • Uploads Paused: If the uploader shows that uploads are paused for your district, data processing is currently disabled and SIS files can’t be uploaded. Submit a Helpdesk Ticket to request access.
  • File Rejected: Check that the file name matches exactly and is a .csv file under 10 MB.
  • Wrong Data Displaying: Verify you uploaded the most recent export from your SIS.
  • Missing Upload Button: Try refreshing the page or clearing your browser cache.
  • Didn’t Receive a Confirmation Email? Check your spam or junk folder first. If it’s not there, please open a Helpdesk Ticket.

Need Help?